Supporter Information2019-05-28T08:31:47+00:00

Support UMDF Symposium 2019

Since 1996, The United Mitochondrial Disease Foundation has gathered together the best minds in mitochondrial medicine and research at our annual symposium. It is at these internationally recognized meetings that the latest information in the field of mitochondrial medicine, potential treatments and therapies, and cutting edge research is presented.

The UMDF Symposium is also recognized as “the meeting” for affected individuals and their families. They are able to have questions answered, learn advances in the treatment of their illness, and are offered hope for a cure.

Sponsors of Mitochondrial Medicine 2018: Nashville are provided with the ability to market to leading medical experts in the field of mitochondrial medicine. They are also afforded the opportunity to tap into a unique market of patients and their families who rely on products and services designed to enhance their lives.
Since 2007, more than 2,500 scientists and medical experts from various fields (research, clinical, neurology, gerontology, etc.) have attended the UMDF’s Mitochondrial Medicine Symposium. 80% of the professional attendees are from the United States. Professionals from China, India, Japan, Italy, the Netherlands, Germany, Australia, and the United Kingdom are regular attendees.

In addition, nearly 2,000 registrants have participated in our family sessions. They come from all over the globe to hear the latest information presented and learn about living with mitochondrial disease.

On average, each symposium registers nearly 600 scientific, medical and family participants, with more than 100,000 impressions through print and e-marketing.

Very simply, this is “the meeting” to have your message heard and delivered.

For more information about sponsorship opportunities, download the brochure below or contact Beth Whitehouse at bethw@umdf.org or 888-317-8633.  For all other symposium inquiries, email symposium@umdf.org

Click HERE for Brochure

2019 UMDF Symposium Exhibitor/Supporter Rules and Regulations

Mitochondrial Medicine 2019:  Alexandria

Eligibility
UMDF reserves the right to revoke exhibit privileges based on intellectual property violations, unfair trade practices or other activities in the industry deemed illegal, unethical or contrary to the best interests of the UMDF.

The purpose of the UMDF’s exhibit program is to enhance the registrants’ knowledge of Mitochondrial Medicine by providing access to information on products and services related to their professional interest. The UMDF reserves the right to refuse applications for exhibits which do not serve those interests.

Liability and Indemnification
Exhibitor assumes entire responsibility and hereby agrees to protect, indemnify, defend, and hold harmless the United Mitochondrial Disease Foundation (UMDF), the Hilton Alexandria Mark Center, and their directors, officers, employees, agents, parents and subsidiaries against all actions, claims, losses, and damages to persons or property. In addition, UMDF and the Hilton Alexandria Mark Center, their directors, officers, agents and employees, separately or collectively, will not accept responsibility for any damage to, or the loss or destruction of, an exhibit or the property of an exhibitor, its agents or employees, or the death or injury of any person employed by exhibitor or for whom exhibitor is responsible or over whom exhibitor has control from fire, theft, accidents or other causes of any kind. All claims for any such loss, damage, destruction, death, or injury are expressly waived by exhibitor.

Marketing
Use of Space-General
All marketing activities of each Exhibitor/Supporter must be confined to the Exhibitor/Supporter allotted booth space. Exhibitors/Supporters expressly agree not to hold any activities that in the sole opinion of the UMDF, will compromise the experience of our conference attendees.
The direct sale of merchandise, including food and beverage for cash or credit is prohibited.  Exhibitors are permitted to display and promote their products and services ONLY in designated exhibit areas or as a pre-approved part of specific conference sponsorships.  Exhibitors are prohibited from planning, sponsoring, underwriting or paying for any non-UMDF activity that involves symposium participants and consumers, unless previously agreed upon as part of a specific conference sponsorship.

Audio-visual and other sound and/or attention getting devices will be permitted in those locations and of such intensity as, in the opinion of the UMDF, do not interfere with the activities of neighboring Exhibitor/Supporters

No entertainment, meetings, tours, special events, hospitality suite functions or other private functions will be permitted during any Mitochondrial Medicine 2019 activities. Exhibitors/Supporters who are not in accordance with this rule may lose their privilege of exhibiting at this or future UMDF events

Subletting Space
No exhibitor shall assign, sublet, or apportion the whole or any part of their contracted space, or have any representatives, equipment or materials from any company other than their own in the booth without written approval from UMDF.

Distribution of Materials/Advertising
Demonstrations, interviews, event or function advertisements, and distribution of literature or give-away materials must be done within the designated, assigned booth area assigned to the exhibitor.  Use of the UMDF name, logo and/or conference name is not permitted without the written consent of UMDF including, but not limited to “UMDF”, “United Mitochondrial Disease Foundation”, “The United Mitochondrial Disease Foundation”, “Energy for Life”, “Energy for Life Walkathon”, “EFL”, and “Mitochondrial Medicine”.

Distribution of promotional material to attendees sleeping rooms, in public areas or in educational sessions is prohibited.

Symposium Exhibitor Attendee Policy
The exhibit fee DOES NOT include fees to attend any Symposium sessions.
To attend sessions, registration at the regular Symposium rates is required and can be accessed by visiting the website at https://www.umdf.org/symposium/registration/. You may also register for sessions on site by seeing a UMDF representative at registration for additional information.

Shipment of Materials
The Hilton Alexandria Mark Center will provide information regarding shipment of materials prior to the Symposium. This information will be sent to you as soon as it becomes available. Additional costs may apply.

Electricity and Internet Needs
The Hilton Alexandria Mark Center will provide information regarding electricity and internet needs prior to the Symposium.  This information will be sent to you as soon as it becomes available. Additional costs may apply.

Set Up
A six-foot table with skirting and two chairs will be provided. Self-standing backdrops larger than six feet need to purchase a second exhibitor space OR sponsor the Symposium at the $5,000+ level.  Set up information will be provided prior to Symposium. The scientific sessions will run June 26 – 29, 2019. Family sessions will run June 27 – 29, 2019.

Exhibit Hours
8:00 am through 5:00 pm; June 26 – 29, 2019

Exhibit Removal
All exhibits must be dismantled by 5 pm on Saturday, June 29, 2019

Hotel Accommodations
Exhibitors are encouraged to reserve their rooms early through the UMDF website link for special room rates.

For additional information, please contact:
Margaret Moore,
Support and Education Associate
8085 Saltsburg Road, Suite 201
Pittsburgh, PA  15239
(412) 354-1553
Margaret.moore@umdf.org

On-Site Exhibitors
Reminder: 
All exhibitors must complete a Commercial Exhibitor Participant Agreement.

If you know the names of your on-site exhibit representatives, you may proceed with completing the electronic form now. If not, we will send a reminder closer to the meeting. This information will also be used for name badges and additional on-site acknowledgements.

Every time I attend it gets better and better . . . speakers, networking, etc. and especially the last 2-3 years, clinical trial/studies part of program. Great to see more in attendance!
Gail Wehling, Illinois
Talking with doctors and researchers! So helpful. Teen sessions… My kids loved feeling a part of a group of teens that were “like them.”
Laura Ursiny, Michigan
For our family, this symposium was transformational. We have been given hope. For our daughter, she now has friends who get her!
Patti Wood, California